PRESENT: David Buhl, Ella Cross, Jeff Engstrom, Paul Keeney, Kenneth Redding, Gloria Toivola Visitor: Chancellor Erlenbach

CALL TO ORDER:

Chair called meeting to order at 3:04 P. M.

1. APPROVAL OF MINUTES MEETING

Motion to approve of September 9, 1997 Minutes ( Engstrom s/ Keeney) Motion carried.

1. Chancellor was present, at the invitation of the executive committee, to meet and confer concerning the following issue: If the Chancellor modifies a recommendation from the Senate, does the modified recommendation go back to the Senate? The initial positions were Chancellor: no and the Executive Committee: yes. In the dialogue that followed, both parties agreed that the memo process had greatly improved the communication as well as the documentation process. It was further agreed that the memo form needed revision and that the Secretary should be tasked to do it. It was agreed that if the recommendation was modified , the Chancellor would sent it back to the Senate unsigned. There was no agreement as to what would happen if the Chancellor disapproved the recommendation.

1. OLD BUSINESS
   1. Policy for removing programs - sent to PBR Council.
   2. Open Meeting policy proposal - The Chair said she would further work and circulate to each member.
   3. Proposed sabbatical policy - Chair addressed the issue by assigning it to the Personnel Council. Secretary is to make copies for the Chancellor, Provost, and the Chair of the Personnel Council.
   4. Smoking on campus issue - copy of the issue paper to be sent to the University Health and Environment Committee ASAP. The Secretary was directed to put the item on the next Senate agenda.

1. NEW BUSINESS

Items for the October Senate meeting were discussed.

5. REPORTS

Chair -

1. She discussed the continued interest in committees. The group voted to make changes in the IITC committee. Barbara Johnson in place of Susan Heide (Keeney s/ Cross) motion carried.
2. The next item was about textbook rentals on other campuses. Once that information is obtained it will be shared with the Senate.
3. Next, she indicated she had correspondence from the Biology department stating the senator from the Biology department would be Don Davidson but since he would not be able to attend the meetings this semester, he would have non-voting stand-ins.
4. She mentioned a request from the Extended Degree Program for an Extended Degree Advisory Committee. The committee should have 7 members with staggered terms.
5. The Graduate Council has made it known that they would like to enter talks with the Senate about becoming a Council of the Senate. The Chair of the Graduate Council would be a member of the Executive Committee. Comments were made about the difficulties associated with this proposal. Mention was made about the possibility of a separate meeting to explore the issue.

Secretary -

1. He asked if anyone else was concerned about there being two types of connects for the internet. One is internal and the other is external. In other words there is certain material that is restricted to this campus.

1. He raised the question of protocol for correspondence with the Senate. The Provost has been directing some of his questions/proposals directly to Council Chairs thus bypassing the Senate Chair. The consensus was the protocol had not changed as far as the Committee was concerned. It was suggested that the Chair contact the Provost to clearify matters.

Faculty Representative -

1. He mentioned that if the Senate minutes were not included in the external internet connect, it would be impossible to share senate minutes with other campuses in the System as was suggested during the last Faculty Representatives' meeting.
2. Notes from the last Regents meeting on campus
   1. There will be no GPR funds for the additional 4000 students anticipated
   2. Noted will be a System wide distance education system with interesting implications for small campuses.

Chair, Planning, Budget, and Review Council -

1. He lead a fruitful discussion about the schedule for program reviews.
2. The subject of program review of graduate studies was discussed and it was determined that Graduate Council will give PBR a list of criteria.

Chair, Personnel Council - She indicated that the personnel rules are ready to go forward following small changes involving leave of absence policy and to rules for promotion and tenure.

Chair, Academic Affairs Council - He shared with the group the dates of Academic Affairs Council meetings for the rest of the school year.

6. ADJOURNMENT

Meeting was adjourned at 5:20 P. M.

Respectfully submitted,

Kenneth Redding , Senate Secretary